PostHeaderIcon Civil Society Organizations (CSOs) in Tagbina and Barobo, Surigao del Sur Undergo Training on Participation in the Local Budget Process and CSO Desk Strengthening & Accreditation

tagbia The RESOURCEGov 2 Project conducted a roll-out training and technical assistance on CSO Participation in the Local Budget Process and CSO Desk Strengthening & Accreditation to CSOs of LGUs Tagbina and Barobo  on April 18-19, 2019 at Surigao del Sur Polytechnic State University, Barobo, Surigao del Sur. The two-day training was implemented in partnership with MINCODE and Kasilak Development Foundation, Inc. which was attended by 49 participants including project staff, MLGOOs and the representatives from the two LGUs.

Mr. Samuel Ibalez, LGU Tagbina Secretary, graced the activity recognizing the importance of CSOs as partners of LGUs in knowing the needs of the community and its development. He also shared that the LGUs were grateful to be recipients of the EU-funded project and expects that thru the training, CSOs will be empowered in their roles. After a round of inttrainingroduction of the participants and the implementing organizations, Mr. Roel Ian Blanker, the Project Manager, presented the project overview and rationale of conducting the activity. He also shared about ODK as an emerging tool for activity/project monitoring and also discussed the previous results of the 8 MLGUs of the RESOURCEGov 1 Project in terms of compliance to the budget process which showed that most are not aware and have not participated in the process before having the training. After, the CSOs learned about their roles in local governance during the discussion with Mr. Ian Reigh Elimanco, MLGOO of Tagbina. Mr. Elimanco also shared the Common Cases of Corruption in Government, followed by Ms. Jane Moreno, MLGOO of LGU Barobo, who discussed the CSO Accreditation Process and their participation in local special bodies (LSB). Mr. Jobe Tubigon, Mahintana Operations Manager, who has undergone the same training with the Department of Budget Management, discussed the CSO Participation in the Local Budget Process to the CSOs.

To know how the CSOs have participated in the local budget process of the LGUs, they were given the profile sheets and checklist of LGU’s compliance in the budget process. Analyzing the results of their answered checklist for both LGUs thru ODK, it sCapturehowed that most of the CSOs are not aware or have not participated in the process. The initial result of the profiling of CSOs in the two LGUs showed that only cooperatives and people’s organization are actively engaged with LGUs’ activities, and some are not yet accredited or have participated in LSBs. At the end of the activity, the CSOs expect themselves to meaningfully participate in the LSBs and exercise their roles in the budget process. They shared that the training was an avenue to strengthen their roles, equipped with right knowledge for participation, and become aware of new technology (ODK) to monitor projects/activities. A handbook on the CSO Participation in the Local Budget Process was distributed to the CSOs for their reference.

PostHeaderIcon Mahintana facilitates Technical Working Group Meeting on HEALTH Plus project implementation in Upper Valley Community Hospital.

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Mahintana Foundation, Inc. conducts the 1st Technical Working Group (TWG) meeting as part of the HEALTH Plus Project’s monitoring and evaluation of the performance of the HEALTH Plus Shop in a Shop outlet in Upper Valley Community Hospital (UVCH).   The meeting held on April 17, 2018 at Conference Room of the said hospital, was attended by Dr. Ana Marie Tuburan, the Chief of Hospital, Ms. Julie Bendita, the Hospital Administrator, Ms. Noemi Araguas, Hospital Pharmacist from UVCH and Ms. Margie S. Managuit, MFI-HEALTH Plus Project Manager and Ms. Normelita Lauron, Project Bookkeeper. The meeting started with the presentation of the financial performance of UVCH-HPSiS as of March 31, 2018. Ms. Managuit stated that Ms. Princess Jance, the HPSiS Pharmacy Assistant requested for 1 additional staff for the HPSiS. She added that this may be possibly as long as they reach breakeven daily sales of Php8,000.00.

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Dra. Tuburan stated that this is possible since the hospital pharmacy does not deliveries from the PLGU considering the long process of procurement and the deliveries may take a while.  Ms. Araguas stated that there are certain drugs, medicines and supplies that the HPSiS cannot provide and this is lost opportunity on their part, so she suggested for Ms. Jance to be assertive and aggressive in inventory management and to actively communicate her concerns to the PPF Supply Chain Section.  Ms. Managuit agreed on the recommendation.  Summary of the key agreements after the two-hour meeting are as follows:: 1. For HPSiS to stock drugs. Medicines and supplies especially those fast moving items since the hospital pharmacy is currently experiencing stock outs due to long procurement process; 2. For HPSiS to hire one additional Pharmacy Assistant; 3. For HPSiS to email the list of fast-moving items to PPF; 4. For UVCH c/o Pharmacist to handle the fabrication of counter for the pharmacy as per their request;

PostHeaderIcon Turn-over of Materials and Equipment for Schools’ Adolescent Reproductive Health Centers

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The Adolescent Reproductive Health (ARH) Program continues its advocacy in creating awareness to students of Polomolok with a main objective of suppressing the increase of Teenage Pregnancy and Reproductive Health Diseases (e.g STI/HIV/AIDS) by the conduct of Ceremonial Turn-over of Materials and Equipment for  Schools’ Adolescent Reproductive Health (ARH) Center, funded by Dole Philippines, Inc., through Mahintana Foundation, Inc., in partnership with the Local Government Unit (LGU) of Polomolok on April 10, 2018 at Polomolok Municipal Hall during the flag raising ceremony.

This was participated by the School Principals, ARH Advocates and Peer Educators of the partner public secondary schools (Bentung-Sulit NHS, Nicolas B. Barreras NHS, Pablo Valencia NHS, Palkan National NHS, Landan NHS, Silway-8 NHS, Poblacion Polomolok NHS, Polomolok NHS and  Bonifacio R. Tagaban Integrated School)  and witnessed by the local government employees of Polomolok.

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During the activity, Ms. Leamor Bañaga, Dolefil Community and Cooperative Relations Manager, gave her message of support in the advocacy to help decrease cases of teenage pregnancy and in guiding the youth in becoming responsible adolescents. This was followed by the distribution of the materials and equipment spearheaded by Ms. Liza D. Hora of Mahintana Foundation. Mr. Benigno M. Toribio, School Principal 1 of Palkan National High School and representative of school beneficiaries, gave his message of appreciation and committed proper handling of the donated materials and equipment to achieve the program goal of reducing teenage pregnancy and other health related cases among students.

The materials and equipment given to the schools will be used in the established Adolescent Reproductive Health Center as the instruments to give service and to pursue the suppression of teenage pregnancy; provide complete facilities for training and meetings for ARH Advocates, Peer Educators and Peer Counselors. The funds were taken from the proceeds of the ARH Day Celebration dubbed as “RATED PG, #Pag-ibigGoals” last August 25, 2017 during the 40th Founding Anniversary of Mahintana Foundation, Inc.

PostHeaderIcon LITS Installation in LGU T’Boli, South Cotabato

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Project team members Ms. Lorielyn P. Patoc and Mr. Byron E. Delandrino, with Mahintana Foundation Inc. Operations Manager Mr. Jobe C. Tubigon, visited LGU T’Boli on April 11, 2018 on request. The LGU was able to purchase a new computer unit worth Php 35,000.00 to be used as main server of Legislative Information Tracking System. Moreover, another unit was installed with LITS to serve as it client station for encoding and accessing data. The LGU had long waited for such archiving and tracking system, thus, was so grateful for the project.

PostHeaderIcon Project Orientation and Meeting in LGU Tampakan, South Cotabato

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RESOURCEGov 2 Team visited LGU Tampakan for the project orientation and open forum meeting on April 11, 2018 at the SB conference hall. It was attended by three (3) Mahintana personnel and 11 department heads and their representatives.

Mr. Jobe C. Tubigon, Operations Manager of Mahintana Foundation Inc. and the Project Manager of the project’s phase 1, spearheaded the team to inform the LGU heads about the RESOURCEGov 2 Project still funded by European Union. He articulated that the phase 2 of the project revolves to only 5 activities versus the 20 activities conducted the 1st phase. The 5 key interventions are the following: 1) tax mapping/business inventory system, 2) project/budget monitoring system, 3) legislative information tracking system (LITS), 4) LGU performance monitoring system through CSIS, and 5) CSO participation & LGU compliance to local budget process. He presented the other uses of the ODK system such as the Real Property Tax Mapping (for the MPDO and Treasury Office) and shared the advantages of using the ODK system in esp. in the Real Property Tax Mapping as testified by LGU Lambayong after the RESOURCEGov project implementation. Moreover, Mr. Tubigon showed the results of the Citizen Satisfaction Index System (CSIS) Survey and its implications to the LGU’s eight (8) service areas such as health, support to education, social welfare, governance and response, public works and infra, environment, agriculture, and tourism. He added that the CSIS survey results can be used as a guide for the LGU to improve its services. Municipal Planning and Development Coordinator Ms. Mercedita G. Mangunlay suggested to the Municipal Administrator Ms. Minihaha D. Escobillo to allocate budget for the tax mapping activity.

LGU Tampakan is one of the 8 beneficiary LGUs who were able to use the LITS/ODK/Qlik in RESOURCEGov Project Phase 1. Other departments are expressing their interest in using the ODK in their monitoring activities such as the seedling survival monitoring of MENRO.

PostHeaderIcon RESOURCEGov 2nd Joint PIT-PMT Meeting

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The RESOURCEGov (phase 2) Project team, together with the management and staff of Mindanao Coalition of Development NGO Networks (MINCODE), its partner networks (Kasilak Development Foundation, PhilDHRRA, Agre-Aqua Development Coalition-Mindanao) and DILG Regions 11-13, gathered for the 2nd Joint Project Implementation Team- Project Management Team (PIT-PMT) Meeting at The Pinnacle Hotel and Suites, Matina, Davao City. It was attended by 44 participants from the abovementioned organizations including DILG Regional, Assistant Regional and Provincial Directors, MLGOOs and their representatives. The said meeting was presided by Mahintana Foundation Inc. President and CEO Mr. Martiniano L. Magdolot being the Director of RESOURCEGov 2 Project.

The meeting started with a prayer led by Project Officer Ms. Myra G. Macla. The participants were given 2 minutes to meet at least 10 new people followed by a round of introduction of the attendees. MINCODE Executive Director Ms. Raizsa Mae “Bai” Anayatin, Project Coordinator, welcomed the participants and introduce MINCODE and its projects and focus areas. DILG 12 Assistant Regional Director (ARD) Ms. Lailyn A. Ortiz expressed her joy and her gratitude to the implementation of the RESOURCEGov Project. “Nakikita na po natin ang bunga ng ating partnerships…You have facilitated the realizations of some of the DILG dreams and aspirations in the local government particularly itong RESOURCEGov2 project, said Ms. Ortiz and committed to support the project implementation in behalf of the DILG Region 12. Mr. Magdolot ran through the contents of the kits. After the approval of the proposed agenda, Project Manager Mr. Roel Ian P. Blanker presented the collated business arising, key agreements and actions taken of the first three PIT and PMT meetings. Mr. Magdolot called out the some of the business arising from the summary and gave management updates including the pending European Union-funded project entitled SOLARES (acronym). Mr. Blanker introduced the project team and presented the accomplishments from November 2017 to March 2018. He also shared the schedule for April through October 2018. Then, Ms. Anayatin shared the accomplishment of MINCODE and announced some of MINCODE’s schedules that might interest the participants to join.

In the afternoon, Project Bookkeeper Ms. Jessica Jose-Teves presented the agenda during the EU Kick-off Meeting last March 20, 2018 attended by Ms. Blanker, Project Admin and Finance Officer Ms. Wilma Jumilla and Ms. Teves at EU Office, RCBC Bldg., Makati City. She also reported the financial updates of MINCODE and its partners. Afterwards, Project Bookkeeper Mr. Jason Inot presented the consolidated budget performance of the RESOURCEGov Project. Mr. Blanker then presented the Key Agreements and other concerns such as how to help the interested LGUs from Regions 11 and 13 to avail of ODK/Qlik/LITS were discussed by the body. MINCODE BOT Chairwoman Ms. Patricia M. Sarenas gave her closing message saying that working with the local government units is one meaningful involvement. “One of the things that help us grow really are friendships that are built through involvements that are meaningful,” she quoted. Sultan Kudarat Provincial Director Ms. Margarita Baynosa expressed her gratitude to Mahintana Foundation for the implementation of the RESOURCEGov projectphase 1 and hopes to have the success of the project’s phase 2.

PostHeaderIcon LITS Installation in LGUs Tulunan, M’lang, Makilala, Magpet, Pres. Roxas, Antipas and Kidapawan City, North Cotabato Province

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RESOURCEGov Project Officer Mr. Byron E. Delandrino visited the Municipalities of Tulunan, M’lang, Makilala, Magpet, Pres. Roxas, and Antipas and the City of Kidapawan, North Cotabato Province for the actual Legislative Information Tracking System installation (LITS) on April 3 – 6, 2018. A total of 18 units of the 7 C/MLGUs were installed with the system and accumulated (estimated) cost of  Php 738,000.00 worth of equipment to be used for LITS.

Mr. Delandrino installed the LITS in LGU Tulunan and M’lang, North Cotabato on April 3, 2018. The project officer was able to orient the SB Secretaryof Tulunan Mr. Romeo Navarte about RESOURCEGov 2 Project and Mahintana Foundation, Inc. The SB staff of Tulunan was able to install LITS to one (1) main server and one (1) client station. Scanned documents were already prepared because the said LGU purchased and used a legislative tracking system for 3 years. When it crashed, they were not able to contact its programmers anymore. On the other hand, LGU M’lang was able to purchase a new desktop unit to be used as main server and installed four (4) client stations for encoders. IT Staff Mr. Lester John Dimasuhin was also taught how to network laptops of SB members to promote paperless legislative operation. The LGU also plans to purchase additional units as client stations.

On April 4, 2018, the project officer installed LITS to LGU Makilala and LGU Kidapawan City. Mr. Julieto Abes and Ms. Henny S. Cagas, Legislative staff of LGU Makilala who participated during the LITS orientation, welcomed Mr. Delandrino in Makilala. The said LGU is currently using Legislative Document Archival and Retrieval System (LeDARS). The SB staff said that LITS is more user-friendly, can generate reports and more accessible after installing LITS to one (1) main server and 2 client units and assessing the system. They added that they will be using the LITS for year 2016 onwards documents. LGU Makilala also purchased new scanner to be used for archiving using LITS. In LGU Kidapawan, the SP Secretary, assisted by Mr. Delandrino, was able to install LITS to one (1) main server and four (4) client units.

On April 5, 2018, Mr. Delandrino installed LITS in LGU Magpet and LGU Pres. Roxas. IT Staff Mr. Angel Pines had already installed LITS to one (q) main server and one (1) client unit with the help of the project officer by instructions through phone call. That day, the Vice Mayor and the SB representatives were having special session and Mr. Delandrino was invited to conduct RESOURCEGov 2 project orientation and to present the Mahintana Foundation Inc. In the same day, the project officer proceeded to LGU Pres. Roxas to install LITS. SB Secretary Robert F. Herbilla Jr. informed the officer that the purchase of new desktop units is still on process and that there is no internet connection in the office. Moreover, LGU Pres. Roxas is using the Sangguniang Bayan Legislative Tracking System (SB-LTS). It is similar to LITS, except that the staff don’t know how to back-up the files.

The next day, Mr. Delandrino installed LITS in LGU Antipas. The staff presented the newly purchased desktop unit and scanner which were still in the boxes/packages awaiting the arrival of the RESOURCEGov Team. The equipment will be used solely for LITS. The SB staff were able to install LITS to one (1) main server and three (3) client stations.  The project officer instructed the staff how to encode and attach scanned files. The SB staff agreed on the delegation of tasks and timeline to encode data to the system. The staff informed the officer that they plan to purchase additional units to be used for LITS.

Here is the estimated cost of the equipment (computers and/or scanners) to be used by each LGU for the LITS: LGU Tulunan – Php 70,000.00; LGU M’lang – Php 150,000.00; LGU Makilala – Php 123,000.00; LGU Kidapawan – Php 160,000.00; LGU Magpet – Php 90,000.00; and LGU Antipas – Php 145,000.00.

 

 

PostHeaderIcon Legislative Information Tracking System Monitoring in Polomolok, Sto. Niño, Koronadal City and Tupi, South Cotabato

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Project Manager Roel Ian P. Blanker and Project Officer Ms. Lorielyn P. Patoc visited SB Office of Polomolok on April 4, 2018 and SB/SP Offices of Sto. Niño, Koronadal City and Tupi, South Cotabato on April 6, 2018 for the Legislative Information Tracking System (LITS) Monitoring. The 2 MLGUs (Polomolok and Tupi) had already installed LITS before the phase 2 of the project while the CLGU has its own existing system called Legislative Management Information System (LEG-MIS).

During the visit to SB Office of Polomolok, the SB Staff Ms. Angelie Olana showed us the computer installed with LITS. She said that they will be installing LITS to other computers as soon as they transfer to a new office. She added that there are some problems during installation of LITS to some of their computer units due to the operating system’s updates needed. Ms. Olana said that the LITS helps them much esp. when accessing the resolutions and ordinances whenever somebody asks for a printed copy of it. As of date, they have already uploaded 3,455 resolutions and ordinances into the system. The team also visited Ms. Jennifer Fernandez, MLGOO of Polomolok.

The project team went to LGU Sto. Niño on April 6, 2018. The said LGU had been rescheduling the visit of team because they wanted to wait for the computer unit that was bought intended to be used for LITS. Ms. Ma. Ervina G. Balbino, Admin Officer I, showed us the newly acquired unit still in its box. She said that since the unit was not ready yet, their IT staff who also joined the LITS Installation Orientation and Training will be the one to install the system. Mr. Blanker told the Ms. Balbino to not hesitate in asking help from the team whenever they needed any technical assistance. She said that they are very excited to install and use the LITS and are now preparing the files to be scanned for easier uploading to the system.

The team proceeded to the Koronadal City Hall. The team conducted courtesy call to Vice Mayor Eliordo Ogena and explained the reason for the visit. Mr. Rio Rivera, Admin Officer II, then showed us the existing system that the SP Office is using: the Legislative Management Information System (LEG-MIS) which was programmed by the in-house IT staff. The LEG-MIS is centralized and can be accessed by all the offices of the City Hall. It works similar to the LITS. Mr. Rivera explained that they will not install the LITS anymore because they have already started using the LEG-MIS and uploaded a lot of files already in the said system.

The team then went to monitor the LITS in LGU Tupi. Ms. Lorena Sumagaysay, Admin Officer V, told us that the LITS was installed by Mr. Melroy of DILG R12 last July 2017. The LGU was able to purchase a computer set and scanner to be used for LITS last year, thus, they were able to upload resolutions and ordinances already from present down to 2000s. She said that they are already working on the files down to the 1990s. Ms. Sumagaysay said that the mayor asked whether the mayor’s office can use the LITS for the incoming/outgoing communication files. Mr. Blanker replied that it would be another program to be explored, along with Business Permits and Licensing Systems (BPLS) appointment system. Ms. Sumagaysay said that they are happy with the LITS and will be coordinating with the team when they have concerns regarding the system.

Overall, the beneficiary LGUs are very grateful for the free system that they are willing to purchase equipment dedicated to LITS. They are also happy for the technical assistance extended to them.

PostHeaderIcon Project Monitoring in LGU Tampakan, South Cotabato

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As one of the follow-through activities of the RESOURCEGov 2 Project, Project Manager Mr. Roel Ian P. Blanker and Project Coordinator Ms. Lorielyn P. Patoc went to LGU Tampakan to check on how the said LGU uses the systems being one of the beneficiaries of the phase 1 of the project.

The team came to visit the SB Secretary Ms. Maria Grace A. Barroso to ask her how the SB office sees the LITS. She said hat it is very helpful for them in archiving because they don’t have to go through the piles of papers to look for the needed documents such as resolutions. She said that they have minor problems with LITS however because some details of entries about the SB members cannot be displayed even when the details are seen and displayed in the edit form of the system. Mr. Blanker replied that it might be their computer’s issue since it has not been a concern form other LGUs. He explained that since the Microsoft’s OS needed updates from time to time, it might be that some of the programming codes of the system cannot be read because of the new SQL released by Microsoft. But overall, the SB Secretary said that LITS has been very helpful to them for archiving and accessing important legislative files. She hopes that there will be more improvements in the system. Mr. Blanker said that it will be taken to consideration since there are other issues about the LITS that are gathered and to be consolidated by the team to know whether the system has to be reprogrammed for the better.

The team proceeded to the Municipal Planning and Development Office (MPDO) and was welcomed by Ms, Sunshine Jesusco, one of the staff. Ms. Jesusco said that unfortunately the MPD Coordinator is not around. She suggested for the team to come back for an open forum about ODK and Qlik on April 10, 2018 since those that used the systems will be back on the said date. The staff said that their office had a hard time every year in renewals of business permits because of the inconsistent recording of the business enrolled in the system. For example, Business A in 2017 is 001, however it becomes 007 in 2018. Ms. Jesusco expressed a concern also about not having a Business Permits and Licensing System (BPLS) appointment system that will hopefully help not only the staff of Treasury and MPDO, but most especially the businessmen and entrepreneurs who seek to enroll and/or renew their business permits. Mr. Blanker said that he is also proposing the BPLS appointment system in the next years. Ms. Jesusco hope that the appointment system will be available soon.

Moreover, other offices like the Municipal Environment and Natuaral Resources Office (MENRO) are interested in using the ODK in their project monitoring. A meeting with MPDO, MENRO, SB Office and other concerned offices is moved from April 10 to 11, 2018 due to the availability of staff from LGU Tampakan. The said meeting will be attended by Mr. Jobe C. Tubigon, Ms. Patoc and Project Officer Mr. Byron Delandrino.

 

 

PostHeaderIcon Mahintana Presides MSAC Meeting and Signs MOU on Knowledge Sharing with National Government Agencies, Academe and other Stakeholders in Region 12

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Mr. Jobe C. Tubigon (far center), Operations Manager of Mahintana, presiding over the MSAC meeting

 

As chair of the Multi-Stakeholders Advisory Council (MSAC) of the Local Governance Regional Resource Center (LGRRC) Region 12, Mahintana Foundation, Inc., represented by Mr. Jobe C. Tubigon, Operations Manager, presided over the MSAC regular meeting on April 6, 2018 at The Farm, Carpenter Hill, Koronadal City. MSAC is a DILG-LGRRC 12 initiated mechanism which is composed of national government agencies, academe, local resource institutes, NGOs, leagues, and private sector organizations. MSAC functions as an advisory panel as well as Technical Working Group of the LGRRC. MSAC is also a venue for updating/sharing of member’s knowledge products and current development issues in the region. LGRRC is an interactive and virtual one-stop shop for knowledge sharing on local governance. Its primary role is to source, organize, and manage available local governance knowledge and promote its sharing and use by various stakeholders.

On this regular MSAC meeting, one of the major agenda is the signing of Memorandum of Understanding (MOU) on Knowledge Sharing between and among the members of MSAC. The signing of MOU also aimed at formalizing the partnership though MSAC has been functional since 2016. Other agenda include (a) Updates on Federalism, (b) Updates on Upcoming Barangay and SK Elections, (c) SK Mandatory Training, (d) Barangay Newly Elected Officials (BNEO) Program which were presented by the DILG. Present during the meeting and signing of MOU were the Regional Directors of DILG (RD Reynaldo M. Bungubung), DBM (RD Akmad J. Usman), NEDA (RD Arturo G. Valero), DENR-EMB (RD Ma. Socorro C. Lanto), OCD (RD Minda C. Morante), NAPOLCOM (RD Veronica C. Hatague), PNP (PCSupt Marcelo C. Morales), BJMP (J/SSupt Isabelo V. Cartin, Jr.) and key representatives of DTI, DA, PIA, DENR, SKSU and MSU-GSC. The MOU includes the purpose and scope of MSAC, responsibilities of MSAC members and funding provisions.

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MSAC members signing the MOU on knowledge sharing

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