Scheduled on 30 September 2019, Mr. Jobe Tubigon, Project Manager, opened and presided over the meeting for the bid opening session.
informed the members of the Technical Working Group (TWG) that as of 1:00 PM,
September 30, 2019, the deadline for the submission of bids, no one submitted a
bid. This was despite the ample time given to the potential bidders.
Based on the bidding timetable, the invitation for bids was published on August 7, 2019 in the Philippine Daily Inquiry (PDI) and in Mahintana’s website (which includes the e-copy of bid documents). On August 9, 2019, PDI re-published the invitation for bids. On August 22, 2019, the pre-bid meeting was conducted where in only one bidder participated, SINOSOAR represented by Mr. Phoenix Zhang. During the pre-bid meeting, Mr. Zhang raised concerns and clarifications on the (a) nationality rule, (b) origin of goods, (c) sealant, (d) source code, and (e) terms of payment. These clarifications were formally emailed by Mr. Zhang to Mahintana. On September 5, 2019, Mahintana consulted the European Commission (EC) for their feedback and recommendations on the said clarifications and on Mahintana’s draft response. It was also agreed that Mahintana should inform EC on the results of the bidding for them to provide corresponding recommendation or action. Integrating EC’s recommendations, the response to the clarifications was published on Mahintana’s website on September 16, 2019. Upon reading the official response, SINOSOAR officially informed Mahintana (through email) that they would not participate in the bid.
Since no bids were submitted, Mr. Tubigon, being the project manager of the procuring entity/ purchaser, declared a failure of bidding. The declaration was based on Mahintana’s manual of operations. He suggested and informed the Technical Working Group (TWG) members that there will be no re-bidding as there was ample time given to the potential bidders for submission of bids. He said re-bidding may compromise the bid timetable given the tight project implementation period. Mahintana will consult and request EC for flexible procedures (negotiated bidding) requesting them for the relaxation of the rules on nationality and origin. Mahintana would also try to relax the source code requirement.
There were at least three (3) other potential bidders but they also did not submit a bid.
For the bid opening process, Mr. Tubigon shared the bid opening record format below that would have been used and filled-up if there were bids submitted. The team reviewed the timetable and scheduling of expected activities given the failure of bidding.
The team discussed updates regarding the status of the livelihood component of the project. Mr. Stefan Babera of PEF announced that the livelihood project proposals of the five (5) partner coops/MFIs (Sta. Cruz MPC, KIMEMCO, Bacbacan MPC, KOINDECO, KPS-Seed) had been approved by the Program Committee (ProgCom) of PEF. These proposals would amount to at least PHP14M (PHP 3M/coop) which forms part as counterpart of the project.