Mahintana Foundation thru the RESOURCEGov 2 was invited to present during the South Cotabato Provincial Development Council- Institutional Development Committee (PDC IDC) meeting on February 19, 2020. Representing the CSDO-SC, Project Manager Mr. Roel Ian Blanker shared the project interventions and accomplishments. This is an initiative for the upscaling data management system thru civic tech tools.
The RESOURCEGov 2 Project oriented the selected personnel of LGU Malapatan on ODK-based Real Property Tax (RPTax) and business mapping on January 29-31, 2020. The 18 participants (Male 6, Female 12) were the heads and staff from different LGU departments: Municipal Treasurer Office (MTO), Business Permit and Licensing Office (BPLO), Municipal Assessor Office (MASSO), and Municipal Planning and Development Office (MPDO).
The 3-day activity comprised of the orientation, mock mapping where the enumerators were assigned to different barangays, and presentation of the results. On the 1st day, the participants made their ODK-based forms. On the 2nd day, the MTO sent enumerators to 6 barangays, the BPLO enumerators went to 4 barangays, the MASSO mapped the Poblacion area, while the MPDO monitored three projects. On the 3rd day, the results were
For the RPTax Mapping, the MASSO plans to use the ODK and Tableau Systems on top of the ArcView System to make faster, better data collection, visualization, and data analysis regarding RPTax.
The City Engineering Office (CEO) of LGU Koronadal City partnered with Mahintana Foundation thru the RESOURCEGov 2 Project to hasten its compliance to DILG on the inventory of roads and bridges using the Open Data Kit (ODK) system. The LGU has already underwent training with DILG about the online Road and Bridges Information System (RBIS), however, data collection on field remains a challenge. The initial ODK orientation of Mr. Roel Ian Blanker, the project manager with Mr. Zaldy Gayosa, Engineer IV/Chief PDD of the CEO, led to the three-day ODK training-workshop on January 23-25, 2020.
On January 23, the participants were oriented in the Build, Collect, and Analyze processes and were able to make their own ODK forms and conducted a mock survey to test these forms. On the 2nd day, the participants created the ODK-form based on the RBIS of DILG. To ensure that no roads are missed by the system, the participants grouped themselves by barangay and coordinated with the planning to office to come up with an initial inventory of roads to be monitored. On the last day, the participants were deployed to the four barangays as a sample survey site. After the survey, they shared their experiences and learnings. Their learnings included the following: to check the tablets for updates before going to the filed, updating the road maps with planning office, arrangement of survey questions vis-à-vis survey process, removal of some irrelevant questions, and long tape for measuring road width. Next steps were also discussed which includes another round of reviewing and updating of the form based on the actual mapping experience and the actual survey. Overall, the LGU Koronadal CEO staff trained that the ODK-based monitoring is faster and easier than paper and pen.
The RESOURCEGov 2 Project had another opportunity to share the project interventions to the 1st Congressional District of South Cotabato led by Hon. Shirlyn Bañas-Nograles on January 22, 2020. Represented by the project manager Mr. Roel Ian Blanker, the meeting with Mr. Malvin Hatulan and their staff was all about exploring the potentials of the Open Data Kit (ODK) system in addressing the project monitoring issues in the district which covers General Santos City and the municipalities of Polomolok, Tupi and Tampakan. The ODK orientation led to various possible uses of ODK such as profiling, mapping and other data collection requirements of the congressional district. As to date, there are no systems yet tailored to the data gathering needs of the district office. Both parties agreed to conduct a two-day ODK training workshop on February 7-8, 2020.
Cong. Nograles during her previous term as the Vice-Mayor of General Santos City is a project partner under the Legislative Information Tracking System (LITS) intervention. The same team responsible for the implementation of LITS will be trained with ODK.
RESOURCEGov 2 Project facilitated the 3-day orientation and mock ODK-based business mapping of LGU Lake Sebu on December 16-18, 2019. A total of fourteen participants (Male 10, Female 4) participated in the said activity. Participants included selected staff from Municipal Treasurer’s Office, Municipal Assessor’s Office, Municipal Health Office, and Human Resources Office, and MLGOO Ms. Maria Fe T. Soto.
On the first day, Project Officer Mr. Jan Solomon Edrozo and Project Documenter Ms. Lorielyn Patoc-Capulso conducted the ODK workshop that aimed for the LGU staff to make ODK-based tax mapping form. The next two days, the participants mapped the businesses in the 8 barangays nearest the municipal hall namely: Poblacion, Lamdalag, Luhib, Lahit, Lake Seloton, Bacdulong, Talisay, and Takunel. Overall, the activity surveyed over 165 businesses. In the application status of the businesses mapped, 72% (119 of 165) business renewed their application, 23% (39 of 165) were still new in their status, and 4% (7 of 165) were not yet renewed.
Mr. Ernane V. Blonto, a staff of the Business Permit and Licensing Office, promised that their office will adapt and continue what the RESOURCEGov 2 project has initiated starting by ensuring their own tablets for business tax mapping purposes. Hon. Floro S. Gandam, the Municipal Mayor of Lake Sebu, also expressed his continual support to the projects of Mahintana, especially the RESOURCEGov 2 Project.
RESOURCEGov Project Team conducted Pre-Annual Review Meeting on October 1, 2019 at Las Casitas Inn, Matina, Davao City to prepare for the upcoming Annual Review and Planning Workshop to be held on October 24-25, 2019. The meeting was attended by 16 project management and staff (Male 8, Female 8). Project Manager Mr. Roel Ian P. Blanker presented the provisional agenda to be finalized, as well as, the list of the invitees from the government line agencies and other adopters of the project interventions. MINCODE Executive Director Ms. Raizsa Mae Anayatin shared the workshop mechanics and the guide questions to be answered. Lastly, Project Head Bookkeeper Ms. Jovelyn L. Vilbar presented the budget performance report and the spending plan template. It was agreed that the accomplishment and financial reports, and spending plan will be sent to MINCODE and member networks for their reference
To update its associate partner on the project accomplishments, RESOURCEGov Project convenes with DILG 12 on Sept. 30, 2019 at Cicada Conference Room, Kalsangi Clubhouse, Polomolok, South Cotabato. It was attended by 34 (Male 16, Female 18) including the DILG 12 Regional Director Ms. Josephine Leysa, CESO V and Assistant Regional Director Ms. Lailyn Ortiz and the provincial directors.
The team, spearheaded by Project Manager Mr. Roel Ian P. Blanker, presented the project accomplishments particularly the LGUs who adopted the ODK, Qlik and LITS, and the other line agencies and organizations that adopted the systems such as the Bureau of Local Government Finance (BLGF) 12, South Cotabato Provincial Project Monitoring Committee (PPMC), the commitments in the Open Government Partnership (OGP), and partnership with the Surigao del Sur Academy for Good Governance. Mr. Blanker also presented the flow of the Annual Review and Planning Workshop on October 24-25, 2019. He encouraged the presence of the DILG directors for the planning for the 3rd year and the sustainability of the project. DILG 12 RD Ms. Leysa encouraged the saturation of the systems in the regional line agency by utilisation of ODK in the monitoring and ISO Certification processes. She also suggested that the probable 3rd phase shall focus on the journey of the Seal of Good Local Governance (SGLG) Program particularly on increasing the revenue of the LGUs of the region. Ms. Leysa hopes that the number of the Region 12 LGU SGLG passers will double in the next years.
In celebration of “Integrity Week”, the Provincial Government of South Cotabato conducted the 2nd Provincial Integrity Forum with the theme “A Smarter South Cotabato, Bringing Services Closer to the People” on September 18, 2019 at the EMR Convention Center, City of Koronadal, South Cotabato. Being 1 of 9 pilot LGUs in the Philippines implementing Project I4J or Partnerships for Integrity and Jobs, Province of South Cotabato developed and implemented its own integrity program dubbed as iSouthCotabato or South Cotabato for Integrity and Jobs, and created the South Cotabato Integrity Circle (SCIC).
The highlight event of the 2019 Integrity Week Celebration featured discussions among panelists coming from the civil society, private/business sector and government regarding how these institutions help enable people in accessing services. The discussion also touched on how to make government be more open, transparent and responsive to citizen needs. The panelists include: Hon. Reynaldo S. Tamayo, Jr., Governor of the Province of South Cotabato, Ms. Teresita R. Antolin of the Civil Service Commission, Mr. Martiniano L. Magdolot of the Mahintana Foundation, Inc., Mr. Michael Canares of Step-Up Consulting Services, and Mr. Gerry Constantino of the European Chamber of Commerce of the Philippines.
The forum also featured the unveiling of the different online systems in relation to South Cotabato’s commitment to the Open Government Partnership. These systems include: the Open Monitoring and Evaluation System using the Open Data Kit (ODK), the Open Mining Portal, the Open Contracting Webpage, and the Legislative Information Tracking System (LITS) for Open Legislation. These systems are still in its beta phase and will soon be available for public use and linked to the Integrated Provincial Online Database. RESOURCEGov Project Manager Mr. Roel Ian P. Blanker presented the ODK and LITS.
The forum concluded with the awarding of the Dangal ng South Cotabato Enterprise Integrity Award for the Large, Medium and Small Enterprises. The winners are as follows:
Enterprise – ICTUS Premier Multi-purpose Cooperative
▪Medium Enterprise – Delibites Concepts Corporation
▪Small Enterprise – JV Enterprises
In partnership with the Sarangani Vice Governor’s Office (VGO), the RESOURCEGov 2 Project Team, composed of Project Officer Mr. Jan Solomon B. Edrozo and Project Documenter Ms. Lorielyn P. Patoc, oriented the barangay captains and their staff about the Legislative Information Tracking System (LITS) during the Liga ng mga Barangay Meeting on September 19, 2019 at Liga ng Barangay Hall, DILG Office, Glan, Sarangani Province. There were 25 participants (Male 20, Female 5) who were present during the LITS orientation. The initiative to roll out the system to the barangays other than Malapatan and Maasim is of the Sarangani VGOs who are also developing local experts for the system. The VGO intends to start rolling out the LITS to the BLGUs in 2020.
Before the orientation, the BGO and the project team conducted a courtesy visit to the Glan Mun. Mayor Hon. Vivien Yap, M.D. to inform her of the activity and intention of the VGO. Mr. Edrozo presented a short overview of the project particularly the LITS to inform the barangay chief executives of the benefits of adopting the system. Ms. Patoc enforced the presentation by saying that the system is given out for free and that their respective secretaries will be oriented on how to use the LITS. After the orientation, the barangay secretaries presented their laptops to be installed with the system. However, only one out of 10 units was installed with LITS on the same day. As agreed with the Vice Governor’s staff, the next installation will be done on the Liga ng mga Barangay Meeting on November 2019.
RESOURCEGov Team conducts the replication of the ODK and Qlik to various departments of LGU Barobo on August 5-7, 2019 at Curato’s Place, Barobo, Surigao del Sur. It was attended by 18 participants (Male 6, Female 12). A neighboring municipality, LGU Lianga joined the training to adopt the same systems. Kasilak Development Foundation Inc., the member network operating in the area, facilitated the activity led by Project Officer Ms. Llenie Grace Cebuala.
The departments trained are the following: for LGU Barobo, the Municipal Health Office, Municipal Planning & Development Office , Assessor’s Office, Office of Municipal Agriculture, Municipal Economic Enterprise & Development Office, Business Permits & Licensing Office, and HR personnel; and for LGU Lianga, the Municipal Engineering and Municipal Planning & Development Offices. These departments were able to generate their own ODK-based forms and Qlik graphs. As agreed, the presentation of finalized ODK forms to the mayor and department heads is scheduled on 2nd Monday of October 2019.